This Car Rental Agreement is entered into between _____________ (“Owner”) &
_______________ (“Renter”), (collectively the *Parties”) and outlines the respective rights and
obligations of the Parties relating to the rental of a car.
IDENTIFICATION OF THE RENTAL VEHICLE
Owner hereby agrees to rent to Renter a passenger vehicle identified as follows:
Model: Make: Year:
Registration No: Color:
RENTAL TERM
The term of this Car Rental Agreement runs from the date and hour of vehicle pickup as indicated as
above the signature line at the bottom of this Car Rental Agreement until the return of the vehicle to
Owner, and completion of all terms of this Car Rental Agreement by both the parties. The estimated
rental term is as follows:
Estimated Pickup Date & Time: ______________
Estimated Return Date & Time: ______________
SCOPE OF USE
Renter will use the Rented Vehicle only for personal or routine business use, and operate the Rented
Vehicle only on properly maintained roads and parking lots. Renter will comply with all applicable
laws relating to holding of licensure to operate the vehicle, and pertaining to operation of motor
vehicles. Renter will not sublease the Rental Vehicle or use it as a vehicle for hire.
Renter will only take the vehicle_________________ (destination)
to location mention above here. Renter will not allow any other person to operate the Rented Vehicle
unless identified here:
Primary Vehicle Operator:
DL#:
Additional Vehicle operator:
DL#:
MILEAGE
Mileage of the Rental Vehicle is at the time of commencement of this Car Rental Agreement. Mileage on the vehicle will be limited as follows:
Any Mileage on the vehicle more than this limitation will be subject to an excess mileage surcharge of
__________ per kilometres.
RENTAL FEES
Renter will pay to Owner rental fees for use of the Rental Vehicle as follows:
Amount Paid: ________________ Amount Remaining Paid: _______________
Fuel: ______________
(if not return in same amount as at the starting of trip).
Late Charge: Rs 250/hour. Excess mileage fees:
SECURITY DEPOSIT, DAMAGE AND CHARGES
Renter will be required to provide a security deposit to Owner in the amount of Rs 5000 (“Security
Deposit”) to be used in the event of loss or damage to the Rental Vehicle during the term of this Car
Rental Agreement. In the event of damage to the Rental Vehicle, Owner will apply this Security
Deposit to defray the costs of necessary repairs or replacement. If the cost for repair or replacement of
damage to the Rental Vehicle exceeds the amount of the Security Deposit, Renter will be responsible
for payment to the Owner of the balance of this cost and the rent of number of days the vehicle will be
in Service Centre. Damage charges apply in case of damage to the vehicle, it depends on the severity
of the damage. However, the maximum liability that the user is liable to pay in case of a major
damage is cost of the vehicle.
The event of theft the user is liable to pay in full for the market cost of the vehicle rented to supplier.
If any accidents/mishaps occurred during the period of renting. The user is liable to pay for the
damages to supplier and any third party involved.
VEHICLE FAILURE OR BREAKDOWN
During the renting period if engine fault or failure arises, the user needs to contact to the owner
provide a replacement vehicle in the case of vehicle failure. This Is subject to vehicle availability or
location. Tyre Puncture, repair will be done by the user.
INDEMNIFICATION
Renter agrees to indemnify, defend, and hold harmless the Owner for any loss, damage, or legal
actions against Owner because of Renter’s operation or use of the Rented Vehicle during the term of
this Car Rental Agreement. This includes any attorney fees necessarily incurred for these purposes.
Renter will also pay for any parking. tickets, moving violations, or other citations received while in
possession of the Rented Vehicle.
REPRESENTATIONS AND WARRANTIES
Owner represents and warrants that to Owner’s knowledge, the Rental Vehicle is in good condition
and is safe for ordinary operation of the vehicle. Renter represents and warrants that Renter is legally
entitled to operate a motor vehicle under the laws of this jurisdiction and will not operate it in
violation of any laws, or in any negligent or illegal manner. Renter has been given an opportunity to
examine the Rental Vehicle in advance of taking possession of it, and upon such inspection, is not
aware of any damage existing on the vehicle other than that notated by separate Existing Damage
document.
ENTIRE AGREEMENT
This Car Rental Agreement constitutes the entire agreement between the Parties with respect to this
rental arrangement. No modification to this agreement can be made unless in writing signed by both
Parties. Any notice required to be given to the other party will be made to the contact information
below
Time Of Vehicle Pickup: ______________
Date: _________________
- Original Id Deposited: __________________
Owner’s Sign: _______________; Name of the Owner: _________________
Owner’s Address____________________ - Security Amount Deposited: _____________
- DI Copy Deposited: _________
Renter’s Sign: __________, Name of the Renter: ________________
Renter’s Address: __________________
Owner’s Id No: ___________________; Phone Number ____________
Renter’s Id No: ___________________; Phone Number: ___________
REFUND OF SECURITY DEPOSIT AMOUNT
A. The security amount will be refunded in the next 48 Hours after returning back the vehicle to
the owner.
B. The security amount deposit will only be returned back after the checkup of the whole vehicle
which includes E-CHALLAN Or ANY HEAVY VEHICLE DAMAGE